Graphic Designer & Administrative Coordinator

Job Overview We are seeking a detail-oriented and creative Graphic Designer & Administrative Coordinator to support our marketing team. This role is ideal for someone who combines strong design skills with organization, accuracy, and an interest in marketing and business operations while helping further our digital marketing goals. Responsibilities Design and produce visual assets for digital, print, and marketing campaigns in alignment with brand standards Assist with photo and video creation and editing using Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro) Use Adobe InDesign to create, format, and maintain product manuals, sell sheets, and other marketing materials Ensure all materials are accurate, up-to-date, and visually consistent across platforms Edit and prepare customer artwork for film positive printing in screen printing production Ensure artwork is print-ready, properly formatted, and meets production specifications Collaborate with internal teams to maintain quality and accuracy in printed outputs Develop tradeshow graphics and branded materials, including booth visuals and promotional assets (no travel required) Assist with tradeshow packing and preparation during peak show seasons Collaborate with the marketing team to support campaigns, promotions, and brand initiatives Contribute creative ideas and show a strong interest in marketing strategy and execution Assist in building and formatting HubSpot marketing emails as part of shared marketing responsibilities Register and maintain company profiles across procurement portals for local and federal opportunities Ensure all required documentation is current and compliant to support eligibility for bid submissions Assist in preparing and updating materials for business development efforts Provide administrative support including document preparation, data entry, scheduling, and internal coordination Maintain organized file systems and asset libraries for efficient team access Be willing to be cross-trained in additional responsibilities as needed in case of emergency Qualifications Proficiency in Adobe Creative Suite, with strong expertise in Adobe InDesign Experience preparing artwork for print production; screen printing and film positive experience required Experience with layout design, especially manuals, product sheets, or similar structured documents Basic photo and video editing skills Strong attention to detail and ability to manage multiple projects simultaneously Excellent organizational and communication skills Interest in marketing, branding, and content development Experience with procurement portals or government registrations is a plus Pay: $20.00 - $23.00 per hour Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Please provide a link to your portfolio, if available Experience: Photo Editing: 3 years (Required) Location: Chicago, IL 60641 (Preferred) Ability to Commute: Chicago, IL 60641 (Required) Work Location: In person